Team IMF Toolkit


Together, we can transform an IRONMAN course back into a community. We are TEAM IMF and we #RACEFORMORE.



Register for your Event


Visit Team IMF page and click the grey Sign Up For Team IMF button on the right side of the page.

Along with registering for Team IMF, you're agreeing to help us make a difference and raise money for the IRONMAN Foundation. With your support, we are providing grant funding to over 40 race communities in North America. Our mission is 'to leave the IRONMAN legacy through philanthropy, volunteerism and grant making by supporting various athletic, community, education, health, human services, and public benefit organizations around the world.'



Customize Your Fundraiser


Why is it so important to customize my fundraising page?
115% of fundraisers who customize their page saw a 2000% increase in donations. For real. By customizing your fundraising page, you are creating a compelling story so that every person who lands on your page will want to give. Start by customizing the story section of your page. Make sure it talks about the cause you're fundraising for, why you are so passionate about it and what each donation means to you. This is the page your supporters are going to land on so you need to make sure they don't leave without donating.

In addition to a great story, add pics and even a short video to help illustrate your cause. Now, I know what you're thinking....

How do I add/edit photos to my campaign?
To upload a photo to your fundraising page, go to your EDIT FUNDRAISER tab and scroll down to the Pics and Videos section. Click Edit and then you can add, delete and re-arrange photos. We'll automatically turn it into a slideshow. Amazing, right?

How do I update my story?
To update your story, make sure you're logged in to your CrowdRise account. Then, go to the fundraiser that you'd like to edit. Click on the EDIT FUNDRAISER tab at the top of the page and on the next page, you'll be able to enter your story in the text edit box. When everything is perfect be sure to click on the SAVE button to make everything official.

Why should I set a goal for my fundraiser?
We recommend setting a goal for your fundraiser and keeping everyone you know updated on how close you are to your goal. They'll want to help you get there if you give them a reason why it's so important to you.

Diversify Your Donations


Online Donations:
Personalize your fundraising website
Share your fundraising website EVERYWHERE
     o Put it on every social media site
     o Recruit friends/family to put your link on their social media
     o Include link in your email signatures
     o Create cheap/free business cards that have your link
     o Every time you post about training, include your link
Every donation is 100% tax deductible and donors can use the email the receive from “Network for Good” as their receipt for tax purposes.

Offline Donations:
Donors who wish to write a check:
The check should be made out to “The IRONMAN Foundation”. In the memo, donors should put your last name & your IRONMAN event. Mail in the check(s) with the Offline Donation Form

     THE IRONMAN FOUNDATION
     ATTN: Morgan Pappas
     3407 W Dr. Martin Luther King Jr. Blvd. Suite 100
     Tampa, FL 33607

Mailed in checks can take at least 10 days to reflect on your website from time placed in mail. Times may vary depending on geographical location and time of year (checks received between May – November may have a bit of a delay if we are travelling to events).Once checks are received, they are processed and immediately reflected on your website to count towards your fundraising minimum.
     o Every donation is 100% tax deductible and donors will be mailed a receipt from The IRONMAN Foundation that can be used for tax purposes. Tax letters are mailed quarterly and no later than January 31st of the following year.

Click Here to download the Offline Donation Form

Donors who wish to donate with cash:

The IRONMAN Foundation cannot deposit cash and does not recommend sending in cash (in case it gets lost in the mail).
          • Personally write a check for the amount and send it in with an Offline Donation form reflecting their name as the donor.
          • Donate to your fundraising website with your credit card.

Matching Gift Donations:
Matching Gift donations will NOT count towards your fundraising if they are “pending”. Matching Gift donations will only be counted towards your fundraising once we receive the physical check. Once the check is received, it will be processed and reflected on your fundraising website to count towards your fundraising minimum.

Many companies agree to match a donation an employee has made to a charity. Remind every donor to check with their company to see if they have a “Matching Gift Program”. Typically there is a form that the donor must fill out for the company.

If you are aware of a pending Matching Gift, email info@ironmanfoundation.org to check if we need to confirm the amount before they process.

IMPORTANT: Be sure to check on matching gift policies. Companies will payout either monthly, quarterly, semi-annually, or annually.

Non-US Residents:
If your donor is a non-US resident, they should check with their tax advisors prior to donating to see if their donation will be tax deductible in their country.





Fundraising Ideas


Birthday around the corner? Ask for donations instead of gifts.
Use sporting events like March Madness, Super Bowl, and the national Spelling Bee to create fun way to donate.
Use sporting events like March Madness, Super Bowl, and the national Spelling Bee to create fun way to donate.
Remind donors during Tax Season that donations are 100% Tax Deductible.
Make free business cards with your website link. Hand them to everyone!
Host an event around something you already love to do. Make sure to have a “suggested donation” for entry.
Keep a change jar at your desk and at home. Encourage others to contribute their loose change.
Sending out snail mail? Send them in a colorful envelope to create excitement.
Company dress down day? Ask them about donating the $$ to your cause.
Get Creative—What holiday is coming up? Ex) “In honor of Arbor Day, save the trees by donating online…”
Live in or near your IRONMAN event race community? Reach out to local businesses and tell them about your cause.
Create friendly competitions and challenges.
ASK! The #1 reason people don’t donate is because they weren’t asked.



Virtual IRONMAN: 140.6 Mile Challenge


An IRONMAN Triathlon consists of a 2.4 mile swim, a 112 mile bike ride, and a 26.2 mile run for a total of 140.6 miles. An IRONMAN triathlon is a one day event and must be completed in 17 hours or less.
Join me in a Virtual IRONMAN Challenge and complete 140.6 miles too! I have 17 hours to complete my challenge but you have {5} months to complete yours!
Goal: Complete 140.6 miles by the time I hit the start line for {IRONMAN event} on {Date}
How to join the challenge: Suggested donation of $50 or more for The IRONMAN Foundation (100% tax deductible!). Click here to join: {Fundraising Website Link}
Rules:
1) Between February 1st and {IRONMAN EVENT DATE} you log every mile you swim, bike, run, walk, hike, ski, pogo stick, kayak, etc. You can cover the distance any way you like and in any increment – just get in those miles!
2) Track your miles and be sure to post/email your updates.
3) Once you hit 140.6 you will get bragging rights and {finisher award you decide}

You have {20} weeks which breaks down to a mere {7} miles a week – YOU CAN DO IT! Recruit friends to join you and start 2015 off on the right foot.
TEAM IMF Athlete Tips for setting up the VIRTUAL IRONMAN Challenge:
- Create a group for everyone who enters on facebook so they can track their progress together
- Finisher Award Ideas:
     o Create a Tshirt
     o Create a medal/trophy
     o Finisher Certificate
     o Mock Race Bib
     o Mock Finish Line Tape
- Let the whole world know that your friends/family are challenging themselves. Post on their social media sites to let them know you’re supporting them and they’re supporting you; fitness and donating is infectious!

Raise $1,406 FAST:

1) Sponsor yourself – Start the Trend! $106
2) Ask 4 family members to donate $75 Each: $300
3) Ask 16 friends to donate $30 each: $480
4) Ask 12 coworkers to donate $25 each: $300
5) Ask for a company contribution: $100
6) Ask 6 neighbors for $20 each: 120

TOTAL: $1,406.00!!


EMAIL DRAFTS


Here are some email drafts to help you maximize your fundraiser



Sample Email to Donors: Initial

SUBJECT: Exciting Announcement for 2016!

Hi (NAME)!

I am pleased to announce that this year I will be competing in IRONMAN [blank]. An IRONMAN event is a triathlon consisting of a 2.4 mile swim, a 112 mile bike ride, and a 26.2 mile run. It is typically regarded as the most challenging endurance event in the world. Completing an IRONMAN event should be an exciting experience and will require months of preparation and training.

With such a big personal commitment ahead of me, I have decided to make this IRONMAN journey more than just about me. I have partnered with The IRONMAN Foundation as a TEAM IMF Athlete and have committed to fundraise at least $3,500 for our race communities.

I can’t do this alone and I need your help.

Please help me reach my goal by making a donation on my personal fundraising website at .

On my website is more information about my journey and The IRONMAN Foundation. I will be sure to keep you updated on my fundraising and training progress. I thank you, in advance, for your support and appreciate your generosity.

Sincerely,
Your Name

(P.S. This would be a great spot to put a personal tidbit that makes this email unique to the donor!)


Sample Email to Donors: Follow Up

Subject: IRONMAN Update!

Dear Friends & Family,

It is now months into my fundraising and training and it is going great! The countdown to race day is officially amount of days.

(Insert funny/struggle anecdote about a training experience you had recently.)

As of today, I am away from my fundraising goal to support The IRONMAN Foundation.

In 2016, The IRONMAN Foundation provided $1.6 million (over 1,000 grants) back to local nonprofit groups within IRONMAN race communities all over North America. Every nonprofit is deserving and impacted in a significant way. The reason I’m dedicated to helping fuel The IRONMAN Foundation’s mission is simple: they are providing real change to real people in real communities; communities that keep me safe for 140.6 miles while I’m swimming, biking, and running.

I can’t wait to cross the finish line and know I’ve accomplished a personal goal for myself, but I am more excited to reach the $3500 fundraising goal to help local charities that support me on race day.

I can swim, bike, and run on my own but I need your help to reach my ultimate fundraising goal. Please go to to make a donation on my personal fundraising website. You can also read more about The IRONMAN Foundation and track my training and fundraising progress.

Thank you for your support!

Sincerely,
Your Name


Sample Email to Donors: Thank You

Subject: THANK YOU!

Hi (Name)!

Thank you so much for your donation. I really appreciate your support with my training and fundraising efforts. With your help, I have raised with only left to go until I reach my goal of $3500!

Training and fundraising has been such a great experience and I am so excited to see the impact that your fundraising dollars bring.

As an example, here are just a few ways The IRONMAN Foundation (and donors like you!) helped in 2016:

Meals on Wheels of Montgomery County, TX will serve 5,460 meals to homebound seniors over the next 12 months thanks to a $10,000 grant provided by IRONMAN Foundation Athletes.

40 veterans, civilians, and youth with disabilities in Boulder, CO will gain exposure to life-changing adaptive sports activities through an IRONMAN Foundation grant to Paradox Sports. Paradox Sports not only supports individuals in discovering what they are capable of, but also creates adaptive sport communities that connect people who have disabilities with able-bodied individuals.

A $15,180 donation to the Rocky Mountain Rescue Group will be used to procure a complete set of portable radios for technical mountain search and rescue response and field communications.

The Salvation Army Ray & Joan Kroc Corps Community Center in Coeur d’Alene, ID can now offer the 3rd grade swim program at a discounted rate of $5 (typically $22) per student. The 3rd grade swim program teaches life-saving skills and will impact 1,096 students.

A $10,000 grant was provided to the DOVE Center of St. George, UT to increase community awareness and prevention education to reduce incidents of domestic violence and sexual assault.

The Adirondack Medical Center of Lake Placid, NY was awarded $5,690 to purchase a DartFish camera system that will be used to help athletes improve their abilities by gait analyses, biomechanical foot/ankle assessment, and functional movement screening as well as nutritional education. This grant will also allow for the establishment of a scholarship system for area high school running programs to utilize this technology.

As the race approaches, I will be sure to send you a link where you can follow my progress as I compete in . Thank you, again, for your continued support!

Sincerely,
Your Name


Important Dates


IRONMAN EVENTBENCHMARK CHARGE2 WEEK DEADLINERACE DATE
IRONMAN Texas1/12/20184/8/20184/22/2018
IRONMAN 70.3 Chattanooga4/1/20185/7/20185/21/2018
IRONMAN Boulder3/3/20185/28/20186/11/2018
IRONMAN 70.3 Vineman5/20/20188/25/20187/9/2018
IRONMAN Lake Placid4/14/20187/9/20187/23/2018
IRONMAN Vineman4/20/20187/15/20187/29/2018
IRONMAN Coeur d’Alene5/19/20188/13/20188/27/2018
IRONMAN Wisconsin6/2/20188/27/20189/10/2018
IRONMAN 70.3 Lake Placid7/22/20188/27/20189/10/2018
IRONMAN Chattanooga6/16/20189/10/20189/24/2018
IRONMAN 70.3 Augusta8/5/20189/10/20189/24/2018
IRONMAN Maryland6/29/20189/23/201810/7/2018
IRONMAN Louisville7/7/201810/1/201810/15/2018
IRONMAN Florida7/27/201810/21/201811/4/2018
IRONMAN Arizona8/11/201811/5/201811/19/2018


• The first “halfway benchmark” requires you to have at least 50% of your fundraising goal reflected on your fundraising page either 50 or 100 days prior to your race date.
   • Benchmark Charge for IRONMAN 70.3 Distance: 50 Days
      •
   • Benchmark Charge for IRONMAN Full Distance: 100 Days
      • 100 day required benchmark amount is: $1,750
• The final deadline requires you to have the entire committed amount raised and reflected on your fundraising page 2 weeks prior to your race date.
• If the benchmark minimums are not met by the deadlines, the credit card used when you registered for TEAM IMF will be charged the difference. If your credit card is charged, we are unable to provide any reimbursement of funds if you fundraise above the corresponding required minimum: $1,750 for IRONMAN 70.3 and $3,500 for IRONMAN 140.6.


The IRONMAN Foundation Quick Facts


o MISSION: To leave the IRONMAN legacy through philanthropy, volunteerism and grant making by supporting various athletic, community, education, health, human services, and public benefit organizations around the world.'

o Purpose: To leave a lasting impact in the race communities where our IRONMAN events are held. The IRONMAN Foundation works with community leaders to help fund local initiatives, as well as give back to the nonprofit organizations that have a volunteerism component. Through these projects, the IRONMAN Foundation leaves a piece of the IRONMAN legacy behind after race day and establishes a stronger relationship with our race communities.

o Over $42 million in grant funding provided to many deserving global, national, regional, and local nonprofit organizations.

o Directly supports over 52 race communities in North America.

o Over 1,200 grants (totaling over $1.6 Million) in 2016.

IRONMAN Foundation Grant Recipient Information


FAQ



How does TEAM IMF work?
When you join TEAM IMF, you have the opportunity to fundraise in support of The IRONMAN Foundation’s Community Fund. The fundraising commitment you agree upon when joining guarantees your chosen IRONMAN event entry at no additional cost.
What events can I join TEAM IMF?
For the 2018 race season, you have the opportunity to join TEAM IMF at one of the following IRONMAN events:

• IRONMAN Texas
• IRONMAN 70.3 Santa Rosa
• IRONMAN 70.3 Chattanooga
• IRONMAN Boulder
• IRONMAN Lake Placid
• IRONMAN Santa Rosa
• IRONMAN Coeur d’Alene
• IRONMAN Wisconsin
• IRONMAN 70.3 Lake Placid
• IRONMAN Chattanooga
• IRONMAN 70.3 Augusta
• IRONMAN Maryland
• IRONMAN Louisville
• IRONMAN Florida
• IRONMAN Arizona
Who am I fundraising for?
You are fundraising for The IRONMAN Foundation’s Community Fund. When you join TEAM IMF, you commit to provide grant funding (through the Community Fund) to local nonprofit initiatives within each IRONMAN race community. In order for these endurance events to continue throughout the country and beyond, we must leave a positive impact behind. Asking people to give up their roads and way of life for almost a week can be trying when so many athletes descend on a city (not to mention the closing of roads for a 112 mile stretch!). However, when local charitable groups are impacted in a positive way through donations provided, you and your TEAM IMF teammates leave a lasting a caring legacy. The reason you support The IRONMAN Foundation is simple: you provide real change to real people in real communities.
What is the cost to participate in this program?
There is a $100 registration fee to participate in TEAM IMF, payable at time of registration. You receive credit for the $100 registration fee towards your fundraising efforts.
Is there a limit to how many people can join TEAM IMF?
Yes. There are a limited number of slots available for TEAM IMF at each IRONMAN event listed. TEAM IMF slots are available on a first come, first serve basis. If all of the slots have been filled, TEAM IMF will start a waitlist.
Is there a required amount to raise?
You must commit to raise a minimum of $3500 to be a TEAM IMF Athlete at a full distance IRONMAN event and $1750 to be a TEAM IMF Athlete at a 70.3 IRONMAN event.
Is there a deadline to fundraise this amount?
There are two fundraising benchmarks. The first 50% of your fundraising commitment is required 100 days prior to race date (50 days for 70.3 events). The entire fundraising commitment is due 2 weeks prior to race day. Please see the chart below as a reference.



What happens if I do not raise the minimum amount by the deadlines?
If the minimum is not met by the fundraising deadlines, the credit card used to register will be charged the difference. We will make sure to communicate all deadlines well before the charge date to ensure that you are not charged without prior knowledge. In the event that your credit card is charged for the remaining donation, TEAM IMF is unable to provide any reimbursement of funds if you continue to fundraise above your required minimum.
Are donations from my donor's tax deductible?
Yes! All donations received by The IRONMAN Foundation are fully tax-deductible by in law in the United States. Non U.S. residents should consult with their tax advisor.

The donor will receive a confirmation of their tax-deductible donation via email immediately after their donation has been made online. The tax receipt will be emailed to the donor by our processor, Network For Good. Any offline donations sent into The IRONMAN Foundation will be mailed a tax letter from The IRONMAN Foundation. These letters will be mailed to the donor no later than January 31 the following year.
Do I have to use The IRONMAN Foundation's fundraising platform?
Yes, you must use the TEAM IMF fundraising platform to collect your donations which is provided by CrowdRise and administered by Network for Good and The IRONMAN Foundation.
Are there any "hidden fees" with this program?
The IRONMAN Foundation & TEAM IMF provides you with your race entry in the IRONMAN event of your choice. Additional costs including airfare, hotel accommodations, USAT one-day membership, etc. may be required.

Donors who choose to support your cause by making a donation on your personal fundraising website may elect to cover the fees that are typically absorbed by The IRONMAN Foundation. This option is completely voluntary.
How do I get my race link to register?
Once you meet 50% of your fundraising commitment, TEAM IMF will email you a unique link to register for your IRONMAN race via Active.com at no additional cost. Actual participation in the IRONMAN race is still contingent upon reaching your fundraising commitment in full. In the event that your fundraising goal is not met by the deadline, The IRONMAN Foundation reserves the right to pull your entry from the event.
When can I join Team IMF?
2018 TEAM IMF spots are available now! TEAM IMF availability is limited and based on a first come, first serve basis.
What if I have to withdraw from the event?
If you have to withdraw from an event for any reason (including without limitation due to injury, unforeseen illness, employment conflicts, travel delays, or any other medical or personal reasons, etc.) after you have already electronically registered for the race (via the free online registration link emailed to you once you raise 50% of the fundraising minimum), you will still be responsible for your fundraising minimum. This is regardless of whether or not you, or The IRONMAN Foundation, are able to find another athlete to fill your spot on the team.

If you have to withdraw from an even for any reason (including without limitation due to injury, unforeseen illness, employment conflicts, travel delays, or any other medical or personal reasons, etc.) before you have electronically registered for the race (via the free online registration link emailed to you once you raise 50% of the fundraising minimum), you will not be responsible for the remainder of your fundraising minimum if, and only if, you or The IRONMAN Foundation are able to find another athlete to fill your spot on the team. If another athlete is unable to fill your spot on the team, you will still be responsible for your fundraising minimum regardless of whether or not you compete.
Do I receive any Fundraising assistance?
Yes! As a TEAM IMF teammate, you will receive a fundraising website that donors can access and donate online, a fundraising toolkit with helpful tips, and an IRONMAN Foundation representative for any additional questions. You will also have the opportunity to connect with other TEAM IMF teammates from across the country to discuss training and fundraising.
How do I register online?
Click HERE to fill out the TEAM IMF online registration form. Once this form has been submitted, you will receive an email from an IRONMAN Foundation representative with further details including the TEAM IMF commitment form. Once you have printed, completed, and resubmitted the TEAM IMF commitment form, you will receive the link to your custom fundraising page.
Is a portion of the registration fee a donation?
Yes. Your registration fee to join TEAM IMF is tax-deductible and is credited to your overall fundraising commitment.
Can I still qualify for KONA in my age group?
Yes. As a TEAM IMF athlete, you will still be eligible for Age Group awards, including KONA qualifications.
Is there a chance to race KONA through Team IMF?
Yes! The TEAM IMF teammate who raises at least $25,000 and is the overall top fundraiser for the 2018 TEAM IMF season will have the opportunity to race in the 2018 IRONMAN World Championship in Kailua-Kona, HI. TEAM IMF athletes racing in 2018 who are vying for the coveted 2018 Kona slot have until December 31, 2018 to be the top fundraiser over $25,000.

**NOTE: The entire fundraising commitment is still due 2 weeks prior to your race day. The IRONMAN World Championship fundraising deadlines are for athlete who wish to fundraise above and beyond the fundraising commitment.

The athlete who is awarded the chance to participate in the 2018 IRONMAN World Championship will be personally responsible for providing their own travel expenses, including flight and lodging.
Who is CrowdRise?
CrowdRise is a fundraising platform dedicated to the idea that raising money for charity and giving back has to be fun. CrowdRise’s custom built platform and ‘game theory’ have proven to be a huge asset to fundraisers, charities, and events in managing and assisting everybody’s efforts to raise the most money for charity and share their philanthropic stories in a more personal, compelling way.
Is my information secure?
Yes. CrowdRise, Network for Good, and The IRONMAN Foundation have made every effort to protect your information. We use industry-standard SSL encryption techniques to make sure that your credit card information, passwords, and personal information travel securely over the internet. We have also installed an encryption engine on our database server so that your data is securely stored.
Will Crowdrise, Network for Good or The IRONMAN Foundation share my info?
We maintain only personal information that is voluntarily submitted to us. We will only share information with a third party if and when the individual submitting this information has permitted us to do so, or if we are required by law to do so.




TEAM IMF Withdrawal Policy


If you have to withdraw from an event due to personal reasons or injury before you have electronically registered for the race (via the online registration link emailed to you once you hit your fundraising halfway mark), you will not be responsible for your fundraising minimum if, and only if, The IRONMAN Foundation is able to find another athlete to fill your spot on the team. If another athlete is not able to fill your spot on the team, you will still be responsible for your fundraising minimum, regardless of whether or not you compete.

If you have to withdraw from an event due to personal reasons or injury after you have already electronically registered for the race (via the online registration link emailed to you), you will still be responsible for your fundraising minimum. This is regardless of whether or not The IRONMAN Foundation is able to find another athlete to fill your spot on the team.



Be the first to Set Up a Team for this Event.